Publication Ethics

General Considerations

The ethical policy of Hydrogen, Fuel Cell & Energy Storage (HFE) is based on the Committee on Publication Ethics (COPE) guidelines.

Readers, authors, reviewers and editors should follow these ethical policies once working with HFE.

The ethical policy of HFE is liable to determine which of the typical research papers or articles submitted to the journal should be published in the concerned issue.

For information on this matter in publishing and ethical guidelines please visit http://publicationethics.org

Duties and Responsibilities of Publishers

(http://publicationethics.org/files/Code%20of%20conduct%20for%20publishers%20FINAL_1_0.pdf)

  1. HFE is committing to ensure that editorial decisions on manuscript submissions are the final.
  2. HFE is promising to ensure that the decision on manuscript submissions is only made based on professional judgment and will not be affected by any commercial interests.
  3. HFE is committing to maintain the integrity of academic and research records.
  4. HFE is monitoring the ethics by Editor-in-Chief, Associate Editors, Editorial Board Members, Reviewers, Authors, and Readers.
  5. HFE is always checking the plagiarism and fraudulent data issues involving in the submitted manuscript.
  6. HFE is always willing to publish corrections, clarifications and retractions involving its publications as and when needed.

Duties and Responsibilities of Editors

(http://publicationethics.org/files/Code_of_conduct_for_journal_editors_Mar11.pdf)

  1. The Editors of the journal should have the full authority to reject/accept a manuscript.
  2. The Editors of the journal should maintain the confidentiality of submitted manuscripts under review or until they are published.
  3. The Editor-in-Chief should take a decision on submitted manuscripts, whether to be published or not with other editors and reviewers
  4. The Editors of the journal should preserve the anonymity of reviewers.
  5. The Editors of the journal should disclose and try to avoid any conflict of interest.
  6. The Editors of the journal should maintain academic integrity and strive to meet the needs of readers and authors.
  7. The Editors of the journal should be willing to investigate plagiarism and fraudulent data issues and willing to publish corrections, clarifications, retractions, and apologies when needed.
  8. The Editors of the journal should have the limit themselves only to the intellectual content.
  9. The Editors of the journal must not disclose any information about submitted manuscripts to anyone other than the corresponding author, reviewers, potential reviewers, other editorial advisers, and the publisher, as appropriate.
  10. Unpublished materials disclosed in a submitted paper will not be used by the editor or the members of the editorial board for their own research purposes without the author's explicit written consent.

Duties and Responsibilities of Reviewers

(http://publicationethics.org/files/u7140/Peer%20review%20guidelines.pdf)

  1. The Reviewers of the journal should assist the Editors in taking the decision for publishing the submitted manuscripts.
  2. The Reviewers should maintain the confidentiality of manuscripts, which they are invited to review.
  3. The Reviewers should provide comments in time that will help editors to make decision on the submitted manuscript to be published or not.
  4. The Reviewers are bound to treat the manuscript received for peer reviewing as confidential, and must not use the information obtained through peer review for personal advantage. 
  5. The Reviewers comments against each invited manuscript should be technical, professional and objective.
  6. The Reviewers should not review the manuscripts in which they have found conflicts of interest with any of the authors, companies, or institutions.
  7. The Reviewers should disclose and try to avoid any conflict of interest.

Duties and Responsibilities of Authors

(http://publicationethics.org/files/International%20standards_authors_for%20website_11_Nov_2011.pdf)

  1. Manuscripts must be submitted only in English and should be written according to sound grammar and proper terminology.
  2. Manuscripts must be submitted with the understanding that they have not been published elsewhere (except in the form of an abstract or as part of a published lecture, review, or thesis) and are not currently under consideration by another journal published by or any other publisher.
  3. The submitting (corresponding) author is responsible for ensuring that the manuscript article's publication has been approved by all the other coauthors.
  4. In order to sustain the peer review system, authors have an obligation to participate in peer review process to evaluate manuscripts from others. 
  5. It is also the authors' responsibility to ensure that the manuscripts emanating from a particular institution are submitted with the approval of the necessary institution.
  6. It is a condition for submission of a manuscript that the authors permit editing of the paper for readability.
  7. Authors are requested to clearly identify who provided financial support for the conduct of research and/or preparation of the manuscript and briefly describe the role of the funder/sponsor in any part of the work.
  8. A copy right release and conflict of interest disclosure form must be signed by the corresponding author in case of multiple authorships, prior to the acceptation of the manuscript, by all authors, for publication to be legally responsible towards the Journal ethics and privacy policy.
  9. Under open access license, authors retain ownership of the copyright for their content, but allow anyone to download, reuse, reprint, modify, distribute, and/or copy the content as long as the original authors and source are cited properly.
  10. All authors have agreed to allow the corresponding author to serve as the correspondent with the editorial office, to review the edited manuscript and proof.
  11. When author(s) discovers a significant error or inaccuracy in his/her own published work, it is the author’s obligation to promptly notify the journal editor or publisher to retract or correct the manuscript. 
  12. All authors must know that that the submitted manuscripts under review or published with HFE are subject to screening using Plagiarism Prevention Software. Plagiarism is a serious violation of publication ethics. 
  13. All authors must ensure that all authors have read the submission final checklist before being submitted to the HFE.  For more details kindly see the link: (http://HFE.irost.ir/journal/authors.note).

Authorship Criteria

 To ensure authorship for the submitted manuscripts, the contributors should meet the following three conditions:

  • Conception and design, acquisition of data, or analysis and interpretation of data has been done by the author.
  • Either drafting the article or revising it critically for important intellectual content has been done by the author.
  • The final approval of the version to be published has been given by the author. Each contributor should have participated sufficiently in the work to be allowed to take public responsibility for suitable portions of the content.

Principles of Transparency

(http://publicationethics.org/files/u7140/Principles_of_Transparency_and_Best_Practice_in_Scholarly_Publishing.pdf)

 

 
Peer review process:

HFE is adopts a double-blind review process where both the referee and the author remain anonymous throughout the process, which is carefully monitored by the editor. The terms and conditions of the peer review process are based on the guidelines of the Committee on Publication Ethics (COPE). This process, as well as any policies related to the journal’s peer review procedures, is clearly described on the journal’s Web site (http://HFE.irost.ir/journal/process).

 

Governing Body:

HFE has very strong editorial board, whose members are recognized experts in the subject areas included within the journal’s scope. The full names and affiliations of the journal’s editors is provided on the journal’s Web site (http://HFE.irost.ir/journal/process).

 

Contact information:

Journal is provided the contact information for the editorial office of HFE (http://HFE.irost.ir/journal/about).

 

Author fees/Access:

The Journal database is fully open access and full text of published articles are available for everyone who can get access to the Journal website free of cost. Besides, the authors never pay any charges for submission, article processing and publication.

 

Copyright:

In this journal, the authors retain the copyright and full publishing rights without restrictions. 

 

Dealing with allegations of research misconduct:

Editor-in-Chief takes reasonable steps to identify and prevent the publication of papers where research misconduct has occurred, including plagiarism, citation manipulation, and data falsification/fabrication, among others (Please see Handling Cases of Misconduct)

 

Conflicts of interest:

Authors are requested to evident whether impending conflicts do or do not exist while submitting their articles to HFE through Conflict of Interest Disclosure form (HFE conflict of interest form).

 

Publishing schedule:

HFE is published four issues per year (Quarterly). All the content from the beginning to the end will be available for ever on HFE exclusive website (http://HFE.irost.ir/journal/about).

 

Archiving:

 A journal’s plan for electronic backup and preservation of access to the journal content is clearly indicated (https://hfe.irost.ir). This policy sets out the ways in which the authors of HFE can archive copies of their work on their own web pages, corporate web pages, and various other subject repositories. 

  • HFE is an open access license, articles can be made available immediately according to the terms of their specific Creative Common license. If an author has published an article under an Open Access license, HFE would encourage author to share the Version of Record on publication as opposed to the Accepted Manuscript.
  • Authors may also reuse the Abstract and Citation information (e.g. Title, Author name, Publication dates) of their article anywhere at any time including social media such as LinkedIn, Facebook, blogs and Twitter, providing that where possible a link is included back to the article on the HFE site. Preferably the link should be, or include, the Digital Object Identifier (DOI) which can be found in the Citation information about the article online. The accepted version may be placed on: the author's personal website and/or the author's company/institutional repository or archive. 

HFE is now formally archived at:

  • National Library and Archives of Iran (NLAI)
  • ISC
  • Magiran

 

Violation of Publication Ethics

(http://publicationethics.org/files/u7140/Full%20set%20of%20flowcharts.pdf)

Plagiarism:

Plagiarism is intentionally using someone else’s ideas or other original material as if they are one's own. Copying even one sentence from someone else’s manuscript, or even one of your own that has previously been published, without proper citation is considered by HFE Journals as plagiarism. All manuscripts under review or published with HFE are subject to screening using plagiarism prevention software. Thus, plagiarism is a serious violation of publication ethics. All submitted manuscripts are checked for similarity through iThenticate software to ensure their authenticity and originality and then rigorously peer-reviewed by the expert reviewers. 

 

Data Fabrication and Falsification:

Data fabrication and falsification means the researcher did not really carry out the study, but made up data or results and had recorded or reported the fabricated information. Data falsification means the researcher did the experiment, but manipulated, changed, or omitted data or results from the research findings.

 

Simultaneous Submission:

 Simultaneous submission occurs when a manuscript (or substantial sections from a manuscript) is submitted to a journal when it is already under consideration by another journal.

 

Duplicate Publication: 

Duplicate publication occurs when two or more papers, without full cross referencing, share essentially the same hypotheses, data, discussion points, and conclusions.

 
Redundant Publications: 

Redundant publications involve the inappropriate division of study outcomes into several articles, most often consequent to the desire to plump academic vitae.

 
Improper Author Contribution or Attribution:

 All listed authors must have made a significant scientific contribution to the research in the manuscript and approved all its claims. Don’t forget to list everyone who made a significant scientific contribution, including students and laboratory technicians.

 
Citation Manipulation:

Citation Manipulation is including excessive citations, in the submitted manuscript, that do not contribute to the scholarly content of the article and have been included solely for the purpose of increasing citations to a given author’s work, or to articles published in a particular journal. This leads to misrepresenting the importance of the specific work and journal in which it appears and is thus a form of scientific misconduct.

 

Handling Cases of Misconduct

(http://publicationethics.org/files/Sharing%20_of_Information_Among_EiCs_guidelines_web_version.pdf)

Once HFE confirms a violation against HFE’s publication ethics, HFE addresses ethical concerns diligently following an issue-specific standard practice as summarized below.

  1. The first action of the journal Editor is to inform the Editorial Office of IJHFC by supplying copies of the relevant material and a draft letter to the corresponding author asking for an explanation in a nonjudgmental manner.
  2. If the author’s explanation is unacceptable and it seems that serious unethical conduct has taken place, the matter is referred to the Publication Committee via Editorial Office.  After deliberation, the Committee will decide whether the case is sufficiently serious to warrant a ban on future submissions. 
  3. If the infraction is less severe, the Editor, upon the advice of the Publication Committee, sends the author a letter of reprimand and reminds the author of HFE publication policies; if the manuscript has been published, the Editor may request the author to publish an apology in the journal to correct the record.
  4. Notification will be sent to corresponding author and any work by the author responsible for the violation or any work these persons coauthored that is under review by HFE journal will be rejected immediately.
  5. The authors are prohibited from serving on HFE editorial board and serving as a reviewer for HFE Journal. HFE reserves the right to take more actions.
  6. In extreme cases, notifications will be sent to the affiliations of the authors and the authors are prohibited from submitting their work to HFE for 5 years.
  7. In serious cases of fraud that result in retraction of the article, a retraction notice will be published in the journal and will be linked to the article in the online version. The online version will also be marked “retracted” with the retraction date.
Sanctions: 

In the event that there are documented violations of any of the above mentioned policies in any journal, regardless of whether or not the violations occurred in a journal, the following sanctions will be applied: (i) Immediate rejection of the infringing manuscript, (ii)Immediate rejection of every other manuscript submitted to any journal published by any of the authors of the infringing manuscript, (iii) Prohibition will be imposed for a minimum of 36 months against all of the authors for any new submissions to any journal, either individually or in combination with other authors of the infringing manuscript, and (iv) Prohibition against all of the authors from serving on the Editorial Board of any journal.

Procedure for Appeals and Complaints

HFE supports legitimate editor judgement challenges. But, you must provide strong backing or new data/information to answer the editor's and reviewers' concerns. Editors seldom reverse their initial decisions and don't count on many appeals. Hence, if your paper is rejected, you are strongly advised to submit to another publication. Since they are based on the unbiased views of the reviewers, the Editorial Board's final decisions are often irrevocable and cannot be modified. But, if you disagree with the publication's decision and think you have a valid reason to appeal, follow these steps:

  • Describe your valid concerns and the reasons you disagree with the decision.
  • Any additional material or data that you would like considered throughout the review process should be provided to the journal's editors.
  • If you think the reviewers misjudged your manuscript, explain why and provide the necessary supporting evidence.
  • If you believe there was an interest conflict throughout the arbitration process, provide evidence.
  • The editors only take into account one appeal for each article. After receiving the appeal, the editors may speak with the referees and editors who read the piece.
  • Decisions made by the editors and editorial board on appeals are final, and they may involve rejecting the article, seeking more peer review, or requiring submission of a revised version of the manuscript.